How To Put Play Tech to Work

As an educational technology company, we love to talk about how technology helps kids learn more efficiently, engage in heightened collaboration, and access real-time data and resources that would otherwise be unavailable in traditional classrooms. Technology can and often does make us better at almost everything.

And it can make us really good at being distracted. 

One could argue that the minds of students have always been easily lured away from classroom activity. The only difference now is that instead of staring out of windows, they are staring into Microsoft’s equivalent; instead of daydreaming, they are building virtual realities in Minecraft.

As adults can attest, switching from “play mode” to “work mode” isn’t easy, especially when using the same device for both. Children have a particularly hard time making this transition; not only are they more easily influenced by technology, but they also don’t get as many chances to learn and practice their focusing skills--and the distractions are only a click away.

And I don’t think we’re alone when we say us adults could use a refresher course, too. Here are a few tips to help you and the students in your life focus on what’s important and still make time for play, be it in their Minecraft world or on social media.

 

Give yourself a clear lead.
You may never be able to remove every distraction from your classroom, office, or home, but you can learn to clear and calm your mind. If it helps (and it likely will), remove visible and audible distractions from your desktop, log out of your email and social media, silence notifications, and put your phone in a drawer. If all else fails, fight tech with tech. These distraction-diverter apps can help.

Classroom focus: Guide the kids through a quick mindfulness exercise that includes some deep belly breathing before starting a new task.

 

Intentionally place your focus on the task at hand.

It’s been proven that multitasking physically shrinks your brain, so stop doing it. Work on your task or watch television or text your best friend, don’t try to do all at the same time. Your attention will suffer on all, and you’ll only accomplish a fraction of what you want and need to get done.

Classroom focus: Clearly state the one task you want your students to accomplish and what you expect to be completed at the end of the alloted time. Have them write it down or repeat it (out loud or to themselves) to make sure it sticks.

 

Take short breaks.

“Downtime is to the brain what sleep is to the body,” said Dr. Rich of Harvard Medical School in a New York Times article. “But kids are in a constant mode of stimulation.” 

There’s a reason why productivity systems like Pomodoro are popular--because they work in realistic ways. The Pomodoro Technique, which is a time management method that interlaces timed bursts of productivity with short breaks, helps keep people focused because it keeps work and play in perspective, all while allowing access to both. Make sure some tasks or breaks are of the unplugged variety to give the brain time to process and adapt to something new.

Classroom focus: Incorporate tech-free breaks throughout your day and encourage students to take breaks from a task on a regular basis to do something physical or an activity that allows their brain to rest.

 

What else are you doing in your classrooms to maximize their focus and learning potential? If you ever need ideas, we've got a few.

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6 Markers of Memorable Mentors

We’ve all had at least one teacher or adult make a notable impression upon our lives. They singled us out, pushed us out of our comfort zone, guided us in our chosen craft, or put us on the road to our destined career--or all of the above.

Being someone’s mentor isn’t easy, however. It takes time, dedication, patience, self-control, and generosity--all the qualities that make a great educator (and a pretty decent human being). Here are ways to develop those traits and use them to benefit your mentee.

 

Make sure you’re ready.

Being a mentor is an important job--and it’s one you must do on top of the other important jobs that fill your life. Make sure you have the time, emotional intelligence, mental bandwidth, and organization skills to properly nurture a mentee, and you must be willing to work with students and young professionals who may have different backgrounds, education, opinions, and strengths. Remember, this is mentoring, not cloning. There’s a good chance you’ll both come away learning something valuable.

 

Light the fire with a good match.

One of the reasons your mentee approached you (or the other way around) is likely because you both share an enthusiasm for your job or your field of study. Embrace this and use it to shine a light on your mentee’s potential strengths, opportunities, and challenges. While this enthusiasm will fuel your initial arrangement, pay close attention to how well the two of your work together. Chances are the arrangement will either add to your own fires, or it will sap your energy and burn you both out. Be aware of this chemistry early so you can either mix it up or dissolve it before any damage is done.

 

Remember where you started.

It can be easy for those of us established in our respective fields to forget what it was like at the beginning of our studies and careers. Your mentee may enter into the relationship with idealism and unrealistic expectations; your job is to harness that passion and direct it toward what’s possible. Help them focus their efforts, find the tools, and develop the necessary skills. Meet them where they are, so they can determine for themselves the best way to go.

 

Be generous with your knowledge.

Great mentors are teachers, and great teachers are always learning. Take the time to clearly share what you know about your field, the industry, or the task at hand, and don’t let your mentee be the only one asking the questions. Make sure you both stay in tune with the process by asking how they are doing, what they are getting from the experience, and how you can be of greater assistance.

 

Stay available and accountable.

Establish a regular schedule for meetings so that you both can plan your time accordingly and hold each other accountable. Set the tone for these sessions, and have specific objectives. These expectations also serve as boundaries so that you can both tend to the other important aspects of your lives.

 

Remain objective and fair.

Perhaps one of the hardest parts about being a mentor is attempting to be an active observer. Mentorship is not friendship (think more LinkedIn and less Facebook); you are their advocate, but you do not owe them any favors, nor do they owe you any allegiance. For a mentorship to work, the mentor must feel comfortable conveying honest assessments and constructive feedback, and the mentee must feel comfortable approaching you for advice and guidance, even if one of their challenges is working with you or your field. Your role is to guide. Their role is to learn. There should be no hidden agenda or ulterior motives.

 

Mentorships can have a profound effect on education, careers, and personal lives. If you have a moment, we’d love to hear your stories about what being a mentor (or being mentored) meant to you. 

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16 Hashtags Worth Following (and Tagging!)

We do a lot of Twitter outreach at Arey Jones because we love to be in on the educational technology conversation, and there is always something to new going on in our industry. Whether you want to contribute to the discussion or learn something new every day, these hashtags will put you--and your followers--in the know.

By Platform

  • #OneNoteEDU

  • #MinecraftEDU

  • #Skype2Learn

By Software

  • #GoogleSheets

  • #GoogleSlides

  • #GSuiteEDU

By Company

  • #MicrosoftEDU

  • #GoogleEDU

  • #AcerEDU

By Broad Reach

  • #edtech

  • #education

  • #digcit 

By Teams

  • #GTT

  • #MIEE

  • #GoogleEI

  • #edtechteam

Obviously, this isn’t an extensive list, but it is a great start to learning just how connected educational technology is to how we work, learn, and share advancements. The next time you share a cool teaching-with-technology moment, add these hashtags to your post. You could inspire others with your ideas, and you also may learn a thing or two in the process.

Ready to learn more? Follow us @AreyJones, or feel free to contact us traditionally.

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Show Your Chromebook Some Love

Your Chromebook was built to last, and so is your friendship with it, especially if you take this tried-and-true advice from Arey Jones, your technology relationship expert.

Give your Chromebook some space.

While Chromebooks won’t get overheated like traditional laptops, it’s a good idea to avoid blocking airflow around the device while it’s on. Also, don’t get overly touchy; Chromebooks’ screens don’t work well under pressure, so keep your hands off.

Also, since Chromebooks are pretty literal, it’s a good idea to give your Chromebook some more space by cleaning up and organizing your files.

 

Keep it clean.

Friends don’t play dirty, and your Chromebook won’t either. The keys to every great relationship include clear communication, including a clean screen and freely moving keys. If a lightly dampened cloth doesn’t help you two see eye to eye, it may be time to take it in for professional help.

 

Handle with care.

Even the toughest Chromebooks still have delicate centers. You won’t hurt its feelings, but its hard drive may put you two on a permanent break. This goes for power plays, too. Chromebooks are only as good as their power cords and ports are, so protect them at all times.

 

Don’t leave your Chromebook out in the cold.

And don’t let it take the heat either. Chromebooks shouldn’t be exposed to temps under 32 degrees or over 100 degrees, which means they should never be left in your car.

 

It’s okay to do your own things once in a while.

Every once in awhile, your Chromebook may need to take a moment to process a few things. This doesn’t mean it has a virus (although you may want to check if it’s misbehaving by extension), but it could mean it needs a Powerwash.

 

You, on the other hand, shouldn’t feel guilty about not taking your Chromebook out to eat or letting it try your coffee or soda. It won’t take it personally; it pretty much grabs bytes without you all the time.

 

Create a secret language.

The more time you and your Chromebook spend together, the more efficient you can be at communicating. Start by learning our favorite Chromebook quick keys or press Ctrl + Alt + ? to see a pop-up map with all the available keyboard shortcuts.

Want more ways to create a lasting relationship with your Chromebook? Follow us on Facebook, keep reading our blog, and never stop learning.

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18 Excel Formulas and Functions for 2018

You already geek out over Excel’s amazing functionality and its features in Windows. Maybe you’ve already used it to create a calendar template. Maybe you color code your personal budget targets. Maybe you already use it to track student progress, grades, test scores, attendance, and days until your next school holiday. We’re not here to judge. We’re here to help you make the most of what this powerful spreadsheet application has to offer.

Basic Conditional Formatting

When you’re dealing with a mountain of data, conditional formatting can help you find specific information quickly and visibly by color-coding cells that match specific criteria. For instance, you can highlight any student who has missed more than three days of class or any test scores that fall below passing. Learn more here.

 

Formula-based Conditional Formatting

And sometimes, just a basic highlight isn’t enough. Sometimes you want your spreadsheet to help you identify the next step in your process, like setting up a conference with parents or an email to the student. Formula-based conditional formatting can help with that. Here’s how.

 

=SUM(): The first function you learn really adds up.

You already know how to add up cells in Excel, but did you know you can hit CTRL + [Cells you want to add] to instantly add them to an equation? This is a fast way to add across random columns or rows.

 

=SUMIF(): For more selective sums

Sometimes you want to add and gather data in a different way. The =SUMIF equation will look for certain data in a table and add similar items together. This could be helpful if you track attendance by day of the week and want to learn which days most kids come to class.  Learn more here.

 

=COUNTIF(): Add up occurrences of a value.

=COUNTIFS(): Add up occurrences of multiple values.

The COUNTIF() function allows you to count how many times a certain criterion occurs in your specified range. For example, if you add a letter value grade to each assignment, you can use the COUNTIF() equation to count how many As, Bs, Cs, Ds, and Fs a particular class or a particular student has. Use =COUNTIF(Where do you want to look?, What do you want to look for?).

More information on COUNTIFs here.

 

=AVG(): The average formula for above-average teachers

The average function works similarly to =SUM in that it allows you to grab the data within a column or throughout a sheet. If you use average test or homework scores to finalize grades, the =AVG function adds up (and divides evenly).

 

=MIN(): Find the lowest number in a range

=MAX(): Find the highest number in a range
This is a great way to find the range of cells quickly and accurately, especially if you are grading on a curve, or want to quickly obtain the range of test scores for a given exam.

 

=LEN(): Count characters in a single cell.
Never misjudge your Twitter character count again. This function will count the number of characters in a specific cell. Great for writing assignments with text limits.

=RANDBETWEEN: Generate a Random Number

Need help picking which student goes first with a presentation? Enter the RANDBETWEEN equation. Simply type =RANDBETWEEN(1,100) and it will return a completely unbiased whole number between 1 and 100  just like that.

 

=ROMAN: Convert to Roman Numerals

Perhaps not the most useful of formulas, but when C, V, L, and I are Greek to you, it can be a useful tool. Use =ROMAN(Destination cell with number you want to convert).

 

=ROUND(): Do a one-handed round-off

The =ROUND function allows you to round off numbers to a specific digit. Use =ROUND(number, digit) as the equation, keeping in mind that “0” digit will return a whole number, “1” returns to the tenths, and so on. =ROUNDUP() and =ROUNDDOWN() are equally fun, and further explained here.

 

=YEARFRAC(): Compare a date range to the entire year.

=DAYS(): Count the number of days in between two dates.

=NETWORKDAYS()

Still counting down to the end of the year? Excel can take the work out of that, too. Use =YEARFRAC(start_date, end_date, [basis]). For example, =YEARFRAC(1/1/2018,5/31/2018, 1).  Learn more about the calendar basis here. For the number of days or actual work days, use =DAYS(start date,end date) or =NETWORKDAYS(start,end) respectively. Place your date values in cells for increased flexibility and celebrate further with conditional formatting. 

These are our favorite Excel equations so far in 2018. Which ones did we miss of yours? We'd love to know and talk more about education tech, especially when it comes to Microsoft.

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How To Prevent Tech Injuries

Technology has moved us forward in many ways, but it can also have us curled up in pain if we’re not careful. Here are four common tech-related injuries that are as easy to get as they are to prevent (thank goodness).

Computer Vision Syndrome (CVS)

If you use a computer for more than two hours a day, you could be at risk for computer vision syndrome, a condition characterized by eye strain, headaches, blurred vision, and dry eyes. While the condition is temporary, it can be frustrating, especially for people who must focus on computer screens for a large part of their days (and this adds up to about 70% of us, according to the American Optometric Association).

If you suffer from CVS, add frequent breaks to your daily routine, adjust the distance between your computer and your eyes, and keep your doctor apprised of any symptoms that don’t go away.

 

Tinnitus

Avid cellphone users--those who actually use their phones as phones--may be at a higher risk of developing tinnitus, a consistent ringing in the ear. While the connection is up for debate, some studies found that people who talk on cellphones for more than four hours a day were at an increased risk of developing tinnitus, which is difficult to treat.

 

Tech Neck

Tech neck is the catchy name for a condition that refers to degenerative neck changes due to poor posture, namely the shape we take while we are pouring over our smart phones and laptops. Maintaining this posture for long periods of time can lead to disc injury, muscle strain, nerve impingement, and ongoing related pain over the shoulders, down the back, and along the length of both arms.

 

Carpal Tunnel Syndrome

Carpal Tunnel Syndrome is one of the reasons why repetitive motion injuries rank ninth for most common work-related injuries. The more time you spend hunched over your keyboard, the more likely you are to irritate the median nerve in your wrist, causing numbness, tingling, weakness, and pain in your fingers and hand.

Preventing carpal tunnel, and all of these tech-related injuries, is as easy as maintaining good posture at the keyboard, elevating your wrists while typing to avoid nerve compression, and taking frequent breaks to stretch, focus, and move your body in a variety of ways. Make it a habit to remind yourself and your students to sit up straight, pull shoulders back and down, and place both feet flat on the floor.

 

Arey Jones is here to make educational technology a comfortable experience for all, which is why we’ve been an industry leader for more than 30 years. Learn more about Arey Jones.

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Setting SMART Goals For Your Classroom

While the New Year for the rest of the country started on January first, most teachers would agree their “new year” started last fall--and so did all of their goals for the school year. That said, January is the perfect time to review those goals, establish new parameters, and determine if they need to be adjusted.  

And using technology is a great way to do it.

We at Arey Jones are a big fan of the S.M.A.R.T. method of goal setting, a way of setting Specific, Measurable, Achievable, Relevant, Time-bound goals. And when it comes to tracking and tackling targets, we dream big--and we dream in spreadsheets, calendar reminders, forms, and fonts - all in Google Drive.


Specific: Write Down Your Goals in Google Docs
On top of being portable and flexible, Google Docs allows you to share your goals with relevant people in your life, and they can leave comments of support, hold you accountable,  or add resources to help you along. How you phrase your goals is an important part of the process, and it’s important to keep these things in mind:

  • What do I want to accomplish?

  • Why is it important?

  • Where must I focus my energy and time?

  • Who is involved in its success?

  • Which resources will help me succeed and which hurdles will make it more difficult?


Measurable: Using Google Forms to Track Progress

A SMART goal is a measurable one, and Google Forms is a relatively simple tool with many versatile uses. Simple set up the form to input all the metrics you want to track on a daily, weekly, or monthly basis. From charting how many pages your class has read at home to keeping track of how many cups of coffee you’ve had each day, Google Forms is a highly-customizable tool that streamlines, validates, and consolidates answers and translates them into visible charts and graphs. 

 

Achievable and Relevant: Using Google Sheets to Keep It Together

Some people have found additional success using Google Sheets to track goals. Unlike a software with a steep learning curve, Google Sheets is easy to use, personalize, and adapt to your goals. Use Conditional Formatting to help you stay on track and organize your goals by worksheet to keep your thoughts, relevant resources, and successes handy. 

 

Time-Bound: Use Google Calendar To Set Reminders 

If friends, forms, and spreadsheets don’t hold you accountable, a daily reminder in your Calendar feed will. Create a fresh Google Calendar for your goals and set up small, actionable deadlines for the goals you want to work on today, next week, next month, and so on. 

 

What are your goals for the next semester? We hope you're able to accomplish them, and if you need help, we're always happy to chat.

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5 Ways to Strike the Right Keys (And Keyboard Shortcuts) This Semester

While we wish life outside technology offered this sort of efficiency, it’s nice to know that these quick keys are there when we need them. They won’t solve all of your woes this semester, but they may create a little more time to make them easier to handle.

Find what you are looking for, instantly.

Want to know when an internet article mentions a certain concept or name? Hit CTRL + F. This Find function will not only tell you how many times the word or name occurs, but it will also highlight them throughout the document. Use the F3 key to toggle in between mentions. Want to find something in your files? Use the WINDOWS + E quick key to search File Explorer.

Want to use this quick key to find something more valuable? Give it a whirl. Click CTRL + F and type “sanity” in the field. <--See? Win.

 

Go back in time.

I’m guessing you already know the ever-useful CTRL + Z quick key to recover previous material and undo the most recent change.

Add to the time traveling ability while also eliminating the minutes (hours?) you spend moving your hand down to the trackpad or mouse to hit the back button on your web browser by using the CTRL + LEFT ARROW instead. Use the time you’ve saved to close the 13 tabs you aren’t using (and CTRL + SHIFT + T to open them all again).

 

Improve your vocabulary.

We all want to keep our conversations and papers engrossing, succinct, and perspicacious, which is why it’s nice that a thesaurus is just a SHIFT + F7 away.

 

Be in two (or more) places at once.

When you want to output your screen to a projector, broadcast to a wireless display or connect to one or more external monitors, you can find all of your options with the WINDOWS + P command. It will bring up an interface screen that will provide you with display options, all at the click of a button.



Start over.

We all need a do-over button once in a while, and your Windows machine has several to choose from. CTRL + R will refresh your browser. CTRL + ALT + DELETE will restart your computer. There’s also the handy power button quick-key for when you really feel like shutting down.

Want to learn how to save time with your educational technology in other ways? We can help with that.

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5 “Cool” Ways to Learn Something New Over Winter Break

As much as we love educational technology at Arey Jones (and you know we do), we also enjoy time spent completely unplugged. This winter break, take a moment to explore the many off-line experiences that are right outside your door or in your game closet--and learn something new about the world, your family, and yourself in the process.

Get some fresh air.

Created in 1916, the National Park Service manages over 84 million acres of parkland in 417 areas, all 50 states, and four territories. Chances are you have a national park, a historical monument, a national or regional battlefield, a historic site, lakeshore, seashore, riverbank or scenic trail near you that is worth exploring. Bundle up and bring your camera; you’ll want to document and share what you find! 

Explore a museum.

According to the Institute of Museum and Library Services, there are over 35,000 active museums in the United States alone. A vital part of American culture, history, and the educational landscape, these museums provide rich and real content for every age of learner. From spy museums to planetariums, from art museums to zoos, there is a museum for every interest, hobby, and day of the week (for the next 96.3 years). Explore them all here.

Read.

Nothing passes winter boredom like an adventure between actual pages. Put your nose in book and your feet in a library--one of the 119,487 libraries in the United States alone. Despite being chock full of fact and fiction, there is no single annual survey that provides real-time statistics for all types of libraries--but that is ok. All you need to know is where to find one, how to get a library card, and which sorts of books you can’t wait to read. 

Get your game on.

Nothing connects families together like some good ol’ fashioned competition. Dust off generational favorites like checkers, chess, cribbage, or even a game of war with two decks of cards. Stay home, make some hot chocolate, and brew up some fun right in your living room. You may not make history, but you will make memories, one move at a time.

Will you be unplugging over the holidays? How will you pass the time this winter break? If you're researching about educational solutions to provide to your classroom, be sure to get in touch with us.

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Global Learning Opportunities with Classroom Technology

The Internet is a global marketplace--not just for the exchange of goods and services, but also the exchange of ideas and experiences. Communication, collaboration, and innovation are now operating on a worldwide workspace, and today’s students now have the chance to not only learn about the world but also immerse themselves in real conversations with the people who live in it--in real time.

Researchers are finding that there is a difference between the digital divide and what’s becoming known as the “participation gap;” it’s one challenge for students to not have access to the digital media experiences, and quite another to have those opportunities and not use them to access, participate, and create connections with information and people. 

How to Use Technology to Enhance Global Learning

Harness worldwide news to capture cross-cultural context and understanding.

As we’ve seen in our own country’s news sources, there are at least two sides to every story. Use this opportunity to help students learn how to uncover, identify, analyze and evaluate news sources, not just from the United States, but from around the world. Use these real-time sources to grow students’ awareness of how different countries, cultures, and peoples respond to events--and how those reactions are represented in global mass media.

Assignment idea: Take a recent global event and compare headlines from around the world.

Uncover personal opinions through research.

By widening students’ exposure to the opinions of others while also giving them access to factual commentary, resources, and collaboration, students are better equipped to discover their own opinions about global matters--all the while understanding the tools to form their own opinions about issues closer to home.

Assignment idea: Look for “citizen journalists” on the internet who find and report on breaking news as it happens in their countries. Ask students to analyze the difference between these reports and those broadcasted on the news and help them identify fact from personal opinion. Take it one step further and uncover the possible roots for those opinions and context.

Log into global knowledge networks.

Gathering our collective intelligence on a global scale is possible through the use of global learning networks where information is collected and analyzed. Reading and participating in these networks allows students to grow their cross-cultural understanding while actively and responsibly collaborating to build on existing knowledge. 

This is most evident in the world of science, where people can collect information and share it with people around the world for a common goal.

  • Global Learning and Observations to Benefit the Environment (GLOBE) is operated by NASA and the National Science Foundation in 110 countries. It engages youth, educators, community members, and scientists in collecting and sharing data internationally about critical environmental issues.

  • The National SEED Project (Seeking Educational Equity and Diversity) opens up conversations between communities.

  • ePALS: Explore ways to connect students, classrooms and learning opportunities.

  • iEARN invites students to “learn with the world, not just about it.”

There are many ways classrooms are reaching across oceans and borders to learn about each other. How are you incorporating technology into your quest for to learn and teach greater global understanding? If you aren't sure, be sure to reach out.

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Five Onederful OneNote Tips for Teachers

Microsoft’s OneNote is basically today’s version of a Trapper Keeper; it organizes topics by subject, has a place to store the pictures, videos, and freeform ideas may otherwise fall through the folds, and, bonus, it can be duplicated, shared, locked, and loaded anywhere. For teachers, it means being able to pull every component of a lesson plan together, from quizzes and writing prompts to resources, reading lists, and class notes.

One thing is for certain, the more you learn about OneNote, the easier it becomes to teach. 

Make Note-taking a Team Sport

OneNote gives teachers the ability to frame out a lesson and let their students fill in the gaps with the note-taking. By sharing a note with the entire class, students can access, contribute, and collaborate in real time--and long after the class bell rings. Password protection for notes makes it all the more secure.

Go beyond typed notes.

OneNote allows you to “make a note” of something in almost any medium. Video, images, audio, digital ink--all of it can be noted, recorded, linked, saved, and shared in the OneNote platform. You aren’t limited to an 8.5” x 11” sheet, either; its infinite canvas ensures you’ll run out of ideas long before you’ll ever run out of room to put them on. Creating new sections is easy--and you can even color code them by subject, note type, or student.

Teach in the moment.

Have you ever had an “aha!” moment in class and wished you could share it more readily with your students? Enter OneNote. With its immediate syncing capability across devices, you can take a picture with your mobile phone and add it instantly to your presentation, allowing you to teach and collaborate with your students in real time, just in time.

Embrace your own teaching style.

One of most empowering aspects of OneNote is that it’s not just one thing, nor does it confine its use to one tool. “Learning is messy,” says Tom Grissom, the Director of the Instructional Technology Center at Eastern Illinois University and contributor to the Microsoft Education blog. “OneNote provides the free-from tools to help you--and your students--think through it.” he notes that OneNote excels at “gathering artifacts for learning” while also allowing the information to be redistributed and assimilated. 

Get it all down and get it all done.

OneNote is the perfect bucket in a brainstorm. It speaks Google tools as a first language; you can toggle between Google Docs, Google Sheets, and even Google Forms as part of your lesson planning and classroom management practices. And, since you can take it with you wherever you go, you never have to worry about losing a great idea or missing an opportunity to interact with a student because you aren’t at your desk. OneNote lets you check notes, grade papers, send assignment reminders, share videos, and inspire a new generation of learners with a few clicks. 

How do you use Microsoft OneNote in the classroom, along with other Microsoft technology? We've got a few ideas.

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Your End-of-Semester Tech Checklist For Google Classroom

Wrapping up a semester takes more than just accounting for all the class laptops, cleaning off your desk, and unplugging the printer; you should also spend a few minutes organizing your Google Classroom.

The emergence of technology in the classroom has given teachers something else to think about before locking up their classrooms for a long winter’s nap (or a much-needed summer break).

Google Classroom is a wonderful tool, especially when it is organized and maintained year after year. Here are a few suggestions to help you clean up after your last semester so that you can strike the right key with the next one.

 

Return all student work.

Google Classroom makes light work of homework by adjusting sharing permissions when it is assigned, and then once again when it is turned in. When you are done grading the assignment, don’t delete it; instead, turn it back to the student. This will remove the file from your drive and return it to the student (and they can delete it if they want). Emptying classroom files of assignments is a fairly cathartic process. Enjoy it.

More directions on how to return Google Classroom assignments here.

 

Remove students from old classes.

If you don’t want past students accessing (and potentially sharing) current class content, it’s a good idea to remove former class members from your student roster at the end of each semester. It may not prevent all forms of cheating, but it can be a strong preventative measure. 

Learn more about how to remove students from a Google class here.

 

Archive completed classes.

Archiving classrooms allows you to remove the class from your main Google Classroom page while still allowing you to copy, reuse, and access previously created material. The biggest reason to archive is that it helps make your page cleaner and easier to navigate--something most teachers appreciate, especially when logging in the first time after break. 

More about how to archive a Google class here.

 

Don’t forget about class calendars.

Every time you create an assignment with a due date, you automatically create a calendar entry in the class’s Google Calendar (yes, Google Classroom is just that good). Once the class is done, however, that calendar link just becomes one more thing to clutter your sidebar. Delete or hide the unwanted calendar in the Google Calendar Settings.

 

Clean up Google Drive.

Google Classroom is just a shinier, automated interface for Google Drive, which is doing all the heavy lifting of creating folders, sorting documents, and more. You may never want to dive this deep with your cleaning, but on the off chance that you want access to files in a different way, here’s your chance to keep your current files where you need them (in the Classroom folder) and to remove old ones to other locations as you see fit.

A good tip here is to create a Google Drive folder named “Archived Classes” and drag and drop completed classes from Google Classroom into this folder for safekeeping.

NOTE: You may never need or want to do this. This process doesn’t affect Google Classroom performance; it simply makes it easier to work within Google Drive for current classes.

 

Google Classroom has quickly become an invaluable tool for many teachers around the world. To keep it--and you--running most efficiently, it’s important to keep it maintained and organized. The good news? Unlike your physical classroom, where you have to move desks, take inventory, and haul boxes, you can clean up your Google Classroom at your kitchen table, coffee in hand, and in your pajamas--and it will still feel just as good when it’s done.

Want to learn more about what Google Classroom can do for you? We'd love to talk.

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How To Password Protect Notes In OneNote For Windows 10

The password protection utilized in OneNote keeps your notes safe. Whether used in a scholastic, corporate, or business setting, the encryption and versatility of OneNote will give you control over who, and when, specific sections in your notebook can be accessed. 

OneNote is an incredible tool for getting organized and creative. The ability to lock, and unlock, specific sections within a notebook lends itself to many educational applications. Teachers can sharing the entire semester’s notes in one Notebook and unlock one section at a time. They can also place different versions of tests, quizzes, and study guides within each section, and then alternating between them and a new section to prevent hacking. 

If you haven’t used this capability before, it’s a relatively straightforward process. Locking down sections of your notebook is the easy part; coming up with a password you won’t forget, on the other hand, may be a bit more difficult.

Adding a section password:

When a notebook section has been protected with a password, all of its pages are locked and hidden from view. For additional security, password-protected sections will automatically lock after a designated period of inactivity.

  1. Right-click the name of the notebook section that you want to protect.

  2. Choose “Password Protection “

  3. Choose “Add Password”

  4. Type the desired password into the Enter Password box.

  5. Retype your password into the Confirm Password box. Press Enter, and you’re set.

How to lock all password protected sections

If passwords have been applied to one or more sections in your notebook, they can all be locked simultaneously.

  1. Right-click on any protected (but currently unlocked) section, choose Password Protection

  2. Choose Lock Protected Sections. All protected sections will be locked immediately. 

In order to unlock a protected section:

Protected sections will be locked automatically when you exit OneNote. To unlock, simply:

  1. Click on the section you want to unlock.

  2. Type the password into the Password box

  3. Press Enter. 

How to change the password for a protected section:

  1. Right-click on any protected (but currently unlocked) section whose password you want to change.

  2. Choose Password Protection

  3. Choose Change Password. (If this option isn’t available, then you must create a password for that section.)

  4. Enter the current password into the Old Password box.

  5. Enter the new password in the New Password Box.

  6. Re-enter the new password into the Confirm Password box. Press Enter.

NOTE: Each section in your Notebook is independent of the other sections. Changing a password for a section will only affect that section. The above steps must be repeated in order to change passwords for all other sections.

Removing the password from a protected section:

  1. Right-click on any protected (but currently unlocked) section whose password you want to remove.

  2. Choose Password Protection.

  3. Choose Remove Password.

  4. Enter the current password in the Remove Password window, and press Enter.

Important notes about passwords:

  • Passwords cannot be applied to entire notebooks, only to sections within notebooks.

  • All passwords are case-sensitive.

  • Protected sections will not be included in notebook searches. Sections must be unlocked in order to be searched.

OneNote uses 128 bit AES encryption to secure password-protected sections. This is the same level of encryption that banks and the government use to protect military intelligence and personal banking records. If you forget any of your section passwords, no one will be able to unlock those notes for you (not even Microsoft Technical Support). Use caution when adding passwords to your notebook sections and when changing them. It is strongly recommended that you write down all passwords and store them in a secure location.

This is one of the many features that Microsoft offers. Want to learn more about what OneNote and what Windows 10 can offer for your classroom? Click below.

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10 Ways To Use The Windows 10 Fall Creator’s Update

Windows 10 just keeps getting better, and this fall’s Creator’s Update is worth downloading. Here are ten things you can expect with the upgrade, and how you should use them.

Sync files On-Demand

The update’s new on-demand feature allows OneDrive to select data from the cloud when it’s needed—without having to sync full files and folders to a particular device. File Explorer will identify what folders are on the local drive and which ones need to be downloaded, a useful feature for folks who like to travel—and travel light, data-wise.

Add your favorite faces to your taskbar

Now you can pin family, friends, and co-workers to your Windows 10 taskbar, making keeping everyone in the loop that much easier. Drag and drop pictures, gifs, and files right into a contact for a quick way to show sharing is caring.

…and your text messages

Speaking of favorite faces, Microsoft is making sure emojis are front and center (and abundant) for messaging with a separate emoji panel. Access it by holding down the Windows button and the period key at the same time.

Get a Mixed-Reality check

You’ll need to purchase a separate headset from your favorite PC makers (Acer, Dell, HP, to name a few) to take full advantage of Microsoft’s answer to virtual reality, but it could be worth it if you’re a bigger gamer.

Find a design that moves you.

Microsoft is speaking a new design language with the Fall Creator’s update, and it’s moving. Literally. You’ll see the subtle difference in how the operating system looks and reacts; blur effects, menu transparencies, and detail in light, depth, and material make this upgrade one you can see and almost feel.

Game the system

GPU gurus can get their game on with improved performance trackers and metrics, allowing gamers to specifically track and control GPU utilization and memory usage.

Live on the Microsoft Edge

One of the more exciting additions to Windows 10 is the improved Microsoft Edge browser, which brings back the beloved pinned sites on the taskbar. It’s now easier than ever to shop at your favorite online stores, watch your favorite online shows, and keep tabs on your favorite talking head.

Write it down

Microsoft Surface owners will rejoice in the improved touch and inking features of the Fall Creator’s Update, and they’ll also love the new feel of the keyboard (with text prediction) and easier emoji access. For those who avoid typing in general, the new voice commands and dictation features are pretty spot on.

Call it as you see it

If you’re using an Android phone, Cortana will display all call notifications, syncing notifications and giving you the ability to text someone from your PC if you’re too busy to take a call. You can even “tell” Cortana to perform certain actions on your PC with specific voice commands.

…and hear it and say it.

Those who have used headphones with previous Windows versions can lament the poor setting interface. The Fall Creator’s Update remedies much of this with a new volume mixer, easier access t the sound icon, and individual volume control for apps.

These are our favorite additions to Windows 10 from Microsoft. What other features would you like to learn about?

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Experiential Learning: To Learn By Doing

How and what we learn is determined in large part by how and what we experience—at least if Psychologist David Kolb has anything to say about it. His experiential learning theory combines traditional cognitive and behavior theories to create a more holistic approach.

Kolb believes that experiential learning incorporates emotions, environment, cognitive function, and experience as part of the transformative process of knowledge acquisition. We don’t learn in a vacuum; our feelings, the classroom, the concepts, and our past experiences influence how we absorb, retain, and recall information.

In other words, we don’t just have to learn the meaning of something to retain it fully; it has to be meaningful to us.

One-to-one technology can be a vital tool for the experiential learners as it’s often been shown that we as humans learn better by actively participating in our own learning and exploring. To fully harness the power of this type of learning with technology, a thoughtful approach is in order.

How to use technology for experiential learning.

  • Use technology to relate curriculum to real life and personal experience, rather than rote recitation of facts and trends.

  • Encourage online collaboration and positive relationship-building

  • Record lectures and teaching plans so they can be accessed by students in a more familiar or comfortable environment.

  • Empower students to use given technological tools to uncover their own research, resources, and opportunities.

  • Adapt social networks as part of the interactive learning experience.

  • Use technology that employs sensory input, like being able to take pictures, record sounds, and take notes.

  • Virtual and game-based environments can increase the ‘fun-factor’ for many lesson plans, increasing the rate of retention.

While you can’t always make every lesson mean something for your students, you can give them tools to be active learners in their own lives. By stimulating them emotionally, developing a positive classroom environment, and providing them with self-guided resources, you can help them use technology to transform their experience in real and impactful ways.

To give your students the tools to be active learners, click below.

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7 Reasons Why Technology In The Classroom Makes Today’s Schools Better

Tablets are replacing textbooks. Keyboarding is replacing cursive. Coding languages are just as important as developing conversational Spanish, French, and Mandarin. Technology in the classroom is changing schools just as much as it has changed the world we live in; it has made the world smaller as we become exposed to the different-yet-similar lives that live upon it, and made it bigger in revealing all there is still left to learn about the planet and the universe it swirls in.

Here are seven ways technology has improved the classroom experience. 

  1. Technology makes classrooms more fun.
    Technology allows teachers to reach students with ways and means that interest them, whether by digital cameras and Smart Boards or a deep-dive into a subject matter with videos, interactive STEM experiments, and self-guided learning opportunities.

  2. Classroom technology preps kids for life beyond school.
    Studies have shown that students believe technology helps them prepare for life in the digital future. Almost every career—even the sought-after trades like mechanics, electricians, and plumbers—has been transformed with technology, and the advancements aren’t slowing down. Students need exposure at every level to keep up with trends and to be able to positively contribute to them.

  3. Technology creates an improved classroom experience.
    We’re learning more and more about learners; it turns out we all absorb, retain, and process information in a myriad of different ways. Technology helps teachers identify the specific ways their students handle new material in order to teach them where they are and in a way they best understand it.

  4. Technology connects students.
    Technology, when used appropriately, connects us to the world in ways we've never seen or experienced. Social media can bring cultures to life, live streaming videos can connect us to current events, and digital libraries can bring a wealth of knowledge and adventure right to our fingertips. Forming the connections is an important part of making the most of them, and that’s advice we could use both online and in person.

  5. Classroom technology makes teaching more effective (and enjoyable).
    Technology has allowed teachers to move away from abstract theory and into hands-on learning by tapping into their collective knowledge, skills, and resources. Audio-visual presentations, online videos, live interviews with experts—the opportunities are endless to give students the breadth of knowledge needed in any subject.

  6. Technology makes communication smoother.
    Parents have more access than ever to their student’s progress in the classroom. Google Classroom, Blackboard 24/7, Dreambox, and more allow parents to check in on their students from time to time, giving them big-picture and detail access to the ins and outs of their child’s day. It’s not quite eyes-in-the-back-of-their-heads, but it’s just as useful as a conversation starter and a way to connect more deeply at home.

  7. Technology has improved collaboration.
    Online apps and tools offer a unique way for all students to engage in a group project without having to fight for attention or the turn to speak. Contributions are tracked, and students are held accountable for their roles and responsibilities so that no one is left out and no one is left doing it all.

Naysayers protest that classroom technology is disruptive, and supporters may agree wholeheartedly; disruption, after all, is what keeps us moving forward. Classroom technology allows us to teach kids as the world continues to learn, preparing them for the future as it forms around them.

If you're looking to disrupt the classroom, reach out to us.

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5 Easy Tips For Cleaning Devices In Classrooms

Tablets, laptops, smart boards, and digital cameras are just a few ways technology is connecting kids to the world, each other, and a new way of learning. And, especially this time of year, it is also connecting them to something a little more unexpected: germs.

Keeping classroom devices clean at any grade level can be a challenge, but if you keep these tips and processes in place, you can help keep your students—and yourself—healthy all year long. 

  1. Start at the source. A little prevention can go a long way to keeping your classroom technology clean and free of debris. Remind students to cover their mouths with their elbows when they cough, to wash their hands regularly, and to stay home when they are contagious.

  2. Stick with a schedule. Grime, fingerprints, dirt, and spots can accumulate quickly on classroom devices, so it’s best to set aside time every week to clean them.

  3. Use only water on displays. Touchscreen technology is created with the intention of being touched, and most screens are treated with chemicals that work with the natural oils on fingertips. Abrasive chemicals can remove this layer, and the instant shine they provide may end up costing you in the long run; stick with plain water on a soft microfiber cloth and lightly buff out smudges.

  4. Clean keyboards with compressed air. Compressed air is one of the most effective ways to clean keyboards; it forcefully blasts dirt, crumbs, and lint out from hiding. While compressed hair handles the nooks and crannies, use a damp (but not wet) disinfectant wipe to clean the tops of the keys and stop germs in their tracks.

  5. Restore brilliance to laptops. There’s nothing like those foam cleaning erasers to bring back a laptop’s former glory. Use only on the exterior (NOT the display) and be careful not to remove identifying numbers; foam erasers can’t tell the difference between permanent marker and day-to-day grime.

As anyone who has ever cleaned 20 laptops after a sixth-grade class knows, it can be a pretty gross world out there. With the above tips and a little luck, you can keep germs at bay, your technology in good shape, and your students healthy and ready to learn. As always, feel free to reach out if you need more tips about technology in the classroom.

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How To Save Work Offline In Google Drive

When they say Google Drive is everywhere, they mean it. Not only is it in the cloud, providing you access whenever and wherever you have an internet connection, but it can also live right on your hard drive, giving you access to the files you need, even when you’re offline.

Uses for offline Google Drive:

  • When driving or flying (as a passenger!)

  • When poor internet connections keep interrupting your workflow

  • When traveling to areas of unknown or insecure internet

Students can also take advantage of this when they're at after-school practices without reliable connection, but want to get a head start on their Chromebook homework. To take advantage of the most useful aspects of Google Drive, you should access it through the Chrome browser. Installing it on your computer is pretty straightforward; just go here and follow the download instructions. If you don’t have a Google or Chrome account, get one (it’s worth it, and it’s free), then follow these instructions.

  1. Download all the Google Drive onto all of your devices.
    If you want to edit your Google Doc (or worksheet, presentation, etc) from anywhere, all of your devices need to be on the same page. The Google Drive app is available on Android and Apple; download it on the devices you’ll be using for access. You’ll also need to download the Google Drive app onto our computer.

  2. Log into Google.
    Signing into your Google account usually triggers automatic offline access so you’ll have instant access to the Google Docs, Sheets, and Slides.

  3. Enable offline access.
    If you use Google Apps for Education or Google Apps for Work, you’ll have to manually enable offline access, which is as simple as going to google.com, click on the menu icon, and select Settings. Find “Offline Sync” and toggle it to “on.”

You’ll know you’re working offline in Drive when a gray circle with a lightning bolt appears next to your page title. Here's how to do it for Google Docs.

Remember, in offline mode, you can create, edit, and write until your heart is content, but you won’t be able to sync those changes to the online file or see anyone else’s contributions in a collaborative document until after you return to wireless. Syncing will happen automatically once your computer detects a familiar network. 

Did you learn something new today? How about getting to know us more?

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Tech-Free Family Time: 5 Ways To Make It Possible

While the National Day of Unplugging runs from sundown on March 3rd to sundown on March 4th, we think a dedicated unplugging as a family should happen more than just once a year. Here are five things you can do right now to disconnect from technology and connect with the ones you love.

Start on a fun note.

Once a week (or as often as needed), have everyone come to the kitchen with their devices and stand in a circle. Instruct everyone to hand their device to the person on their left. Give everyone 5 minutes to hide the device and then come back together to complete any one of the following activities. After the activity is done, the hunt can begin. To make it fair, change the wifi password until all devices have been found.

Revive family game night.

Maybe it’s a quick game of cards or an elaborate game of bingo. Maybe you make completing a crossword a group effort. Maybe you all gather around a puzzle and commit to locking in a minimum number of pieces. It doesn’t matter what game or activity you play, when you sit down as a family for a good ol’ fashioned night of bonding, everyone wins (even if they won’t concede the point until years later).

Get out of the house.

One sure way to distance yourself from technology is to create literal distance between you and your technology. Leave phones and tablets to charge at home while you pile in a car and treat yourself to a nice meal, ice cream, a walk in a park, or a family volunteering opportunity. If you feel uncomfortable traveling without a phone, bring yours along, but remind your family to hold you accountable, too; I had one friend who promised to buy ice cream for anyone who caught her using her phone during a tech free outing.

Get messy.

When you are trying to de-tech your family for a set amount of time, you may have to fight dirty. You can’t (or shouldn’t) use your devices when your hands are underwater or covered in flour or deep in mud, so get your crew together for a dip in the pool, a family baking party, or a gardening work day/mud fight.

Set boundaries.

If creating dedicated tech-free times is too difficult, try creating tech-free areas in your home. The dining room, for instance, is one sacred place where no devices should be allowed; not only does it distract from the conversations taking place, but food and beverages around devices are a recipe for disaster. Keep mealtimes mindful and inclusive with a firm no-tech policy at the table (and this goes for you, too, mom and dad).

You can also use technology to your advantage on a daily basis, offering the wifi password or a charging cable as the carrot for completing homework, a list of chores, or good behavior.

How do you balance family time with tech time in your home?

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These STEM Lesson Plans Will Make You (and Your Students) Think

Coming up with creative, fun, and collaborative STEM (and STEAM) lesson plans is easier than ever thanks to Microsoft’s Hacking STEM library. From building machines that emulate human physiology to creating contraptions that help students understand speed, earthquakes, and electricity, these projects and activities are teacher-tested, student-focused, and budget-friendly.

Each complete lesson plan uses commonly found materials and includes a step-by-step guide, a customized Excel workbook, and a list of the technical and supply requirements (plus a shopping list!) to adequately capture the data necessary to learn. 

  • The Anemometer: Students learn to understand wind by creating both basic and connected anemometers. From analyzing windspeed manually to physically representing the wind speed for locations around the world (using live data from a global weather service, no less), these motorized and sensor-enabled anemometers will blow them away!

  • The Robotic Hand: This project actively integrates robotics with life science using materials like cardboard, string, straws, and servo motors to create a robotic hand. This project is not only hands-on, it’s also “hands in;” by the end of it, students create a glove that senses and tracks their own flexion while measuring the strength and dexterity needed to complete a certain set of tasks.

  • The Speed Trap: Developed in partnership with the Mattel Children’s Foundation, this project uses a Hot Wheels ® car and track to measure speed by learning about forces and motion and is perfect for 4th through 8th graders who are always on the move.

  • The Seismograph: Predicting earthquakes is one thing; visualizing them is another. The California Academy of Sciences and KQED joined together to create a lesson plan aimed to help students who have never experienced a tremor, and as those who have them as part of their daily lives, understand plate tectonics.

The goal of both STEM and STEAM is to make science, technology, engineering, math, and art both fun and accessible for both the students gearing up to learn and the teachers responsible for making it happen. Microsoft’s library of activities includes everything from weekly projects to “bite-size” projects that take just 15 minutes to 1 hour of classroom time, making it a great resource for teachers who want to make the most of STEM subjects.

This isn't the first time that Microsoft has made things engaging for students, and even Windows 10 has contributed. For other ways to incorporate STEM and STEAM into your curriculum, please contact us.

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